-
Accounting Auditor
As part of the Finance team, the Accounting Auditor provides financial support and financial assistance to the Division Managers and Accounting Bookkeepers. The Accounting Auditor plays an important role in ensuring that the financial policies set out by the corporation are adhered to by each of the businesses. This information is relayed to the General Manager to determine the best course of action in the case of irregularity. This person also provides important decision-making data in electronic form to the Division Managers in the form of revenue and expenses that are incurred on a daily, monthly and annual basis as it relates to their individual budgets. The financial data created requires accuracy and is provided to the Shareholders and the Board of Directors for review on a routine basis. Annual audits will be performed to ensure the integrity of the data and financial statements.
The function of the Accounting Auditor is to oversee the bookkeeping as divided into four (4) major areas of responsibility.- Bookkeeping Data Control
- Create and set up accounts as directed in the computerized bookkeeping system
- Keep financial records and establish, maintain and balance various accounts using computerized bookkeeping systems
- Audit financial information from the Division Managers on the daily events
- Monitor journal entries and reconciled accounts, prepared trial balance of books, general ledgers and financial statements
- Regularly review reconciled accounts to ensure accuracy
- Prepare other statistical, financial and accounting reports
- Ensure timelines and deadlines are met (i.e. monthly, quarterly, annual)
2. Accounts Receivable and Payable Auditing- Review bills and invoices using computerized accounting system; monitor accounts for prompt and correct payments
- Prepare period or cost statements or reports
- Monitor the calculation costs of materials, overhead and other expenses
- Audit stores POS reports and discuss discrepancies with company managers, calculate and enter adjusting entries
3. Payroll Overview- Review payroll data for each operational division including company numbers, employee numbers, payroll company numbers and passwords
- Review summary as prepared by the payroll company
- Review the input payroll data into the QuickBooks accounting system
- Audit the prepared and balanced period-end reports
- Review WSIB remittances as prepared monthly
- Audit the filed documents provided by the payroll company
4. Finance Coordination- Administer passwords for QuickBooks/banking systems within the organization
- Facilitate and improve the financial procedures within operating company
- Provide assistance to the General Manager in implementing office policy
- Create budget templates, input individual companies’ budget, monitor against actual and discuss with finance and managers
- Work with staff to finalize entries and reconciliation for year-end. Upload company reports and data backup for CA. Work with CA to assist in audit process and input adjusting entries to balance to financial statements.
- Set-up new procedures
- Train the staff as required
Qualifications - Completion of two years of a recognized professional accounting program or completion of courses in accounting or bookkeeping combined with several years of experience as a financial or accounting clerk are required.
- Proven ability to calculate, post and manage accounting figures and financial records
- Must be computer literate with excellent skills in QuickBooks accounting system
- Must be able to work independently in the completion of the duties
- Must be reliable and detail oriented
- Must be able to multi-task with several different divisions of information
- Must be personable and able to work as part of the management team
- Must be able to provide a clear CPIC upon hiring
Working Conditions The Accounting Auditor works in a climate-controlled environment. It requires long periods of sitting and working on a computer requiring breaks from the work to stretch muscles. The financial information produced requires deadlines to meet that require limited stress. There is short-term lifting of supplies that may be more than twenty pounds at a maximum. The workspace is congested with up to seven people requiring access to the office stations required. The Accounting Auditor has a designated space due to the importance of the position. Physical Requirements - Requires manual finger dexterity in the operation of the cash system
- Must be able to move to different locations of the facility to meet with Management
